IT support

A few Microsoft shortcuts for you

By January 12, 2022 January 14th, 2022 No Comments
reasons to Outsource your IT Support from Systems IT Support

Helping you save time and become a little more productive

A knowledge of keyboard shortcuts in Windows can save time and help users to make the most of the many helpful features of their operating system. Here are 22 helpful keyboard Microsoft shortcuts to take into the coming year.

A few of the basics you probably already know

1. Copy & Paste

Highlight the text and press Ctrl + C at the same time to copy. Go to where you want it added and press CTRL + V to paste.

2. Undo and Redo

You may know that Ctrl + Z can undo an action such as deleting a file, but you can also use Ctrl + Y to redo the action.

3. Formatting shortcuts

Highlight and Ctrl + B to make bold

Highlight and Ctrl + I to make italic

Ctrl + U to underline

4. Highlighting

Shift + End to highlight a whole line at once in Word. To do this a word at a time, add Ctrl to the combination. If you only want to do a character at a time, combine Shift and the relevant arrow key.

Some more you may not know

5. Copying multiple snippets

Use Win + V to copy multiple snippets to the clipboard and paste them as necessary. Firstly, set up clipboard history by hitting Win+ V and clicking ‘turn on,’ or go click the Start button, type ‘Clipboard,’ and click Clipboard settings. Once this is set up, when you need to copy some text, it will be saved in the clipboard so it’s just a case of hitting Win + V to bring up the list and then paste where needed.

6. Set up a virtual desktop

Use Win + Ctrl + D to set up a virtual desktop. This creates a completely fresh desktop space for when you want to close down all those windows and switch to leisure mode. You can switch between the different virtual desktops using Win + Ctrl + Left/ Win + Ctrl + Right, and see thumbnails of each virtual desktop by using Win + Tab.

7. Launch a shortcut menu

Hit Alt + Space to launch a shortcut menu for an active window from which you can re-open closed tabs, add open pages to favourites, and more.

8. Emojis

Use the Windows key + Period/(Full-Stop ‘.’) or semicolon (;) to open the emoji panel 😊

9. Screenshots

Use Windows key + PrtScn to take a full screenshot, or the Windows key + Shift + S to choose to select a section of the screen. This can be annotated and shared (see our tech tip) using ‘Snip & Sketch’.

10. Open Settings Panel

Hit the Windows key + I key to save time in opening the Settings panel.

11. Switch between open apps

Using Alt + Tab and the tab or right, left, up and down arrows to provide a fast and easy way to see and switch between your open apps. Ctrl + Alt + Tab allows you to see all open apps.

12. Record your screen activity

Use the Windows key + Alt + R to manually start and stop recording your screen activity. You can also switch on the microphone to record comments.

13. Taskbar choices

Clicking on Windows key + T takes the focus to the foot of your screen and allows you to cycle through the apps displayed in the taskbar. Using the Windows key + (number) will open the apps in corresponding position in taskbar e.g., adding 1 will open app closest to left in taskbar.

14. Recent Apps list

Use the Windows key + S to access a selection of your recent main apps and recent documents.

15. Common functions list

Use Windows key + X to open a quick link menu that gives fast access to a list of common functions.

16. Current and recent things you’re working on

Use Windows key + Tab to get a full task view of your current windows plus a whole scrollable timeline of things you’ve been working on recently. This can be a very helpful feature for finding recent work documents.

17. Clear your screen and restore windows again

To quickly clear and restore your screen, use Win + M to minimise all windows and Win + Shift + M to restore all minimised windows.

18. Magnifying

To take a closer look at something on your screen, use Win + Plus (“+”) to zoom in using Magnifier, and Win + Minus (“- “) to zoom back put again.

19. Task Manager

To check on processes and performance issues, open the Task Manager by using Ctrl + Shift + Del.

20. Open Action Centre

Get a fast view of your latest emails, alerts, and notifications by using Windows + A to open the Action Centre.

21. Skipping through your work

Skip to the beginning of each paragraph e.g., in a Word document by using Ctrl + the down arrow key.

22. Open File Explorer

To open File Explorer use Windows key + E.

What Does This Mean For Your Business?

Anything that saves time and makes work easier on your PC/device can save money and improve efficiency for businesses. Remembering just a few of the many shortcuts built-in to Windows can make a big difference over time and businesses may want to find fun ways to share tips about shortcuts and/or include them in company training and resource files to get some benefits from employees using them as they discover how certain shortcuts can be applied to make their daily tasks easier.

Originally published on MKLink – an operational resource provider since 1998

If your IT isn't working as well as you want it to, let's talk.

020 7227 9700

Request a meeting